Benefits

Benefits | 1010 E. Tenth St., Tucson, AZ 85719 | (520) 225-6144 | benefits@tusd1.org

Resources for Employees During School Closures

COVID-19 Quick Reference Guide and Recommendations For TUSD Staff

Leave Under the Families First Coronavirus Response Act (FFCRA)

Update for Remote Workers from COVID-19 Task Force - May 13, 2020

May 13, 2020

To TUSD employees:

As you are aware, Governor Ducey has updated the Stay at Home order to allow Phase 1 opening of businesses starting on Saturday May 16th. At this time, Tucson Unified will remain status quo, working remotely where possible, until all social distancing and safety protocols have been determined. If you are currently working remotely, please do not return to your regular Tucson Unified work location until further notice.

Also please remember when you are around others, TUSD employees are required to wear face coverings to help protect everyone in our community.

Thank you for your support and all you have been doing for our students and families.

TUSD COVID-19 Taskforce

TUSD COVID-19 Task Force

Letter to Employees: Fask Masks and Other Prevention Measures

5/10/20

Dear TUSD Employees:

The safety of our Tucson Unified community is the highest priority. There are specific recommendations from the Centers for Disease Control and the Pima County Health Department to protect yourself and others.

As a public agency and performing many critical functions visible and in contact with our co-workers and the community, TUSD employees have a responsibility to those with whom we come into contact to model and follow the recommendations form the public health experts. Among these recommendations is wearing a face covering when in public and around others. As the Pima County Health Department says, "act like you got it."

Employees are expected to wear a face covering anytime they are on duty in public and will be around others. If you do not have a face covering to use while in public around others, please contact the Health Services department at healthservices@tusd1.org.

According to the latest CDC recommendations, schools will ensure the following guidelines are enforced as programs begin to open on a limited basis.

Promote healthy hygiene practices - Phases 1-3

  • Teach and reinforce washing hands and covering coughs and sneezes among children and staff.
  • Teach and reinforce use of cloth face coverings among all staff.
  • Have adequate supplies to support healthy hygiene behaviors, including soap, hand sanitizer with at least 60 percent alcohol, tissues, and no-touch trash cans.
  • Post signs on how to stop the spread of COVID-19, properly wash hands, promote everyday protective measures, and properly wear a face covering.

Ensure social distancing - Phase 1 and 2

  • Ensure that student and staff groupings are as static as possible by having the same group of children stay with the same staff. Restrict mixing between groups.
  • Cancel all field trips, inter-group events, and extracurricular activities (Phase 1)
  • Limit gatherings, events, and extracurricular activities to those that can maintain social distancing, support proper hand hygiene, and restrict attendance of those from higher transmission areas.
  • Restrict nonessential visitors, volunteers, and activities involving other groups at the same time.
  • Space seating/desks to at least six feet apart.
  • Close communal use spaces such as dining halls and playgrounds if possible; otherwise stagger use and disinfect in between use.
  • If a cafeteria or group dining room is typically used, serve meals in classrooms instead. Serve individually plated meals and hold activities in separate classrooms.
  • Create social distance between children on school buses where possible.

Thank you for all you are doing for our staff, students, and families.

Stay Safe, TUSD COVID-19 Task Force

COVID-19 Taskforce. Stay Home, Stay Healthy, Stay Connected

Information for Staff Required to be On-Site

Dear TUSD Employee:

Governor Ducey's "Stay Home, Stay Healthy, Stay Connected" Executive Order requires that "all individuals in the State of Arizona shall limit their time away from their place of residence." That is not a problem for many of us who are now working from home. However, there are also many TUSD employees whose duties cannot be done from home all, or even some, of the workday.

The Governor's Executive Order contains an exception for those conducting certain "essential activities." The Governor recognizes that, even though the schools are empty of students, you are still, in many ways, a lifeline to the students and families you serve, so he has designated public education to be an essential activity. This means that if your duties require you to be at a school site or office at all, or even occasionally when needed, you will not be in violation of the letter, or spirit, of the Governor's Executive Order.

While the Executive Order specifically states that, "no person shall be required to provide documentation or proof of their activities to justify their activities," we all have documentation with us anyway - our TUSD photo ID card. If your duties must take you away from your home and law enforcement happens to inquire, your TUSD ID card proves you are conducting an essential activity.

If you have any questions, please contact HRAnswers@tusd1.org

Thank you for all you are doing for our students and families.

Stay Safe,

TUSD COVID-19 Task Force

COVID-19 Taskforce. Stay Home, Stay Healthy, Stay Connected

Low-Cost Internet Programs for TUSD Employees

Low-cost Internet programs are available to TUSD families and employees. See the following information for details.

Low-Cost Internet Programs

Log In to Office 365

To access many of the resources and shared files and forms we will be using while working remotely, you will need to log into Office365.

Log in here: https://portal.office.com/. Enter your TUSD email (firstname.lastname@tusd1.org) and your TUSD network login.

Time Clock - Clock In/Out for Hourly Employees

Hourly employees can clock in and out following the instructions listed here:
How to Clock In or Out.

Important note:: This file is on Office 365. To access this file, log into Office365 first at https://portal.office.com/. Enter your TUSD email (firstname.lastname@tusd1.org) and your TUSD network login.

Time and Effort Reporting Form

All employees who are working remotely will need to complete a Time and Effort form every pay period. This includes hourly and salaried employees.

Only submit this form once per pay period.

Important: This file is on Office 365. To access this file, log into Office365 first at https://portal.office.com/. Enter your TUSD email (firstname.lastname@tusd1.org) and your TUSD network login.

Click this link to access the form: Time and Effort Reporting Form on Office 365.

Remember: you must be logged into Office 365 for the form to work!

Use this same form for each pay period.

Detailed Instructions

More

District Services during COVID-19 Closures

District Services during COVID-19 Closures (in PDF)

Our central district services are available to help. Check this sheet for information and contacts.

Shelter in Place Terms and Instructions

Shelter In Place Terms and Instructions (in PDF)

Questions about practices and procedures while working from home? See this infographic from HR!

Educating from Home - Resources for Teachers

Educating from Home Teacher Resources: Please log into Office 365 at https://portal.office.com/ to access these resources.

Getting Tech Support Remotely

The TS Service Desk is still available to help you with technology issues. However, in our new circumstances, we ask that teachers and staff working remotely follow the process below.
  1. Teachers/Staff Working Remotely: If you experience a technology issue and need help, please call your school and request that a Track-It work order be logged in for your issue.
  2. Schools (On-Site Staff): The staff person on site at your school who takes your call will create a new work order in Track-It. Be sure you provide a contact number to be included in the work order.
  3. TS Service Desk: A TS Service Desk staff member will contact the teacher or staff person directly to resolve the issue.

Zoom How-Tos and FAQ

Guidance for Administrators and Staff from PCHD

Questions about when to practice home isolation and what to do if you live with someone who has COVID-19? Please see these guidlines from Pima County Health Department.

UHC - Resources for Employees from our Medical Benefits Provider

Resources for Coping with Stress and Anxiety

For suggestions on coping with stress and anxiety during this time, please see these resources.

Need to talk with someone?

Jorgensen Brooks, our Employee Assistance Program, offers telephone and virtual, online chat throughout the closure, and at any time: www.jorgensenbrooks.com.

Welcome to our district's benefits!

We strive to provide one of the best benefit plans among comparable school districts because, above all, we want our benefits to reflect the pride we take in our most important asset, our employees. Here we provide information about the full range of health and wellness benefits that are available to you.

Your Benefits Plans for 2019-2020

Benefits Guide

How do I find out about my benefits for the 2019-2020 school year?
We've prepared the 2019-2020 Benefits Guide (available in PDF) to answer most of your questions and to provide you with the information you need. You can also review the information here on this page to learn more about the plans available to you, and if you have more questions, please email or call Benefits@TUSD1.org | 520-225-6144.

Benefits Guide - 2019-2020 (in PDF)

Benefits Rates for 19-20

How much will I pay for my benefits in 2019-2020?

Take a look through the rate schedules below to find out payments for the various plans for individuals and families.

2019-2020 Benefits Rates (in PDF)
Summary of Changes (in PDF)

Provider Contact Lists

What is the contact information for the various providers?
Use our 2019-2020 Provider Contact List (in PDF) to find phone numbers and websites for our providers.

Medical

What are my choices for medical plans in 2019-2020?

Our Medical Plan provider is UnitedHealthcare (UHC). You have two choices with UHC: the PPO Plan (UHC Choice Plan) or the Health Savings Plan/HDHP (UHC Health Saving Plan with Health Savings Account). Review the materials below to decide which is best for you.

Your Choices:

  1. UHC Choice Plan (PPO Plan):
    Plan Description | Summary of Benefits and Coverage (SBC) (in PDF)
  2. UHC Health Savings Plan (HDHP) with Health Savings Account:
    Plan Description | Summary of Benefits and Coverage (SBC) (in PDF)

Tools for You

About your Health Saving Plan

About your Pharmacy Benefits

Wellness

What tools and programs support wellness and help me meet my health goals?

Our Wellness Program, a partnership with the Wellness Council of Arizona, provides free health coaches, fitness classes, and more! UnitedHealthcare also offers Rally, an online tool, to help you with your health and fitness goals. And don't forget about the Wellness Incentive Program, which qualifies you for a $300 incentive!

Real Appeal - Free Online Weight Loss Program

I want to lose weight. What tools are available for me?

Real Appeal is a free online weight loss program available to eligible employees and family members. Through Real Appeal, you get a transformation coach who leads weekly online group sessions, online tools to help you track your food, activity, and weight loss progress, and a success kit with recipes, scales workout DVDs, and more!

Dental

What are my choices for dental plans?

You have two choices for dental coverage, Delta Dental and Employer Dental Services (EDS).

  1. Delta Dental
  2. Employer Dental Services (EDS)

Vision

What are my options for vision plans?
Through Avesis, our vision care provider, you can choose the Advantage Plan or the Discount Plan. For information, see the plan descriptions below, or visit the Avesis Website.

Dependent Care FSA

What help can I get for child care costs?
If you're one of many people who spend money on child care while at work, a Dependent Care Reimbursement Account is a logical choice. Using BASIC Flex is like getting child care or preschool on sale. The money is deducted before taxes so you don't pay most federal, state, Social Security and Medicare taxes on that amount. The savings range from 15% to 40% depending upon your tax bracket.

Life Insurance

What life insurance programs are available to me?
Through Sun Life, you can elect to enroll in programs for each of these. Review the material below for more information.

Short-Term Disability (MetLife)

What short term disability insurance is available to me?
Through MetLife, you can elect to enroll in Short Term Disability. Review the material below for more information.

Critical Illness (MetLife)

What coverage is available to me to help with critical illness?
Through MetLife, you can elect to enroll in coverage for Critical Illness. Review the material below for more information.

Hyatt Legal

Are there programs that would help me with legal coverages?
Through MetLife, you can elect to enroll in Hyatt Legal Plans, which offers a coverage for a range of legal needs. Review the material below for more information.

Retirement

What plans are available to help me save for retirement, in addition to my ASRS contributions?
You can enroll in Retirement Savings Plans. Please see the following webpage for more information.

Employee Assistance Program

Jorgensen Brooks Group Flier (in PDF)

What is an EAP?
An EAP is an Employee Assistance Program that assists employees and dependents live healthier, happier lives.

Jorgensen Brooks Group EAP Services provides counseling and referrals to help employees, dependents and household members reduce their stress and resolve problems.  Contact Jorgensen Brooks Group in the Tucson area at (520) 575-8623 or outside the Tucson area at (888) 520-5400. You can also view the website at www.jorgensenbrooks.com.

What is the cost?
EAP is a confidential benefit provided by TUSD for benefit eligible employees and their eligible dependents and household members at no cost.

What kinds of issues can I get help with through my EAP?
Employees and eligible family members can discuss anything that affects their well-being with a Jorgensen Brooks Group Counselor. This includes issues such as:

  • Depression or Anxiety
  • Relationship or Family Conflicts
  • Workplace Conflicts
  • Grief; Death and Dying
  • Alcohol Abuse/Drug Abuse
  • Stress Management
  • Caring for an Elderly Parent
  • Domestic Violence
  • Financial Difficulties
  • Legal Difficulties

How do I make an appointment?
Call Jorgensen Brooks Group at (520) 575-8623 Tucson Metro area or (888) 520-5400 outside the Tucson area Monday – Friday 8:00 a.m. to 5:00 p.m.  If you are in crisis situation, Jorgensen Brooks Group counselors are available 24 hours a day, 7 days a week. To make an appointment for legal or financial services, please call the Tucson Metro office at (520) 575-8623. 

EAP participants may see a Jorgensen Brooks Group provider by appointment regardless of where the employee or dependent lives.

Will anyone find out that I used EAP services?
EAP visits are completely confidential.  Meetings with a Jorgensen Brooks Group EAP counselor remain private unless you sign a consent form for a release of information.

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